Top 30 Microsoft Shortcuts Part 2

Jun 11, 2018 | Microsoft Office Hints and Tips, Uncategorised

In this second Blog on Microsoft keyboard shortcuts we will be looking at more of the options that can help speed up our way of working.  The shortcuts detailed here will normally work in most of the Microsoft packages and sometimes in other situations too

16: CTRL + B

Bold – Bolds the content selected

17: CTRL + I

Italic – Italics the content selected

18: CTRL + U

Underline – Underlines the content selected

19: F4

Repeat – Repeats the last action performed

20: F1

Help – Opens the help pane to access help on the required action

21: CTRL + G

Goto – Goes to selected location.  This could be a cell in Excel, a bookmark in Word or a slide number in PowerPoint

22: CTRL + K

Insert Hyperlink – Inserts a hyperlink to a website, file location or email address

23: CTRL + W

Close file – Closes the file  while keeping the application such as Word or Excel open

24: ALT + F4

Close application – Closes the application such as Word, Excel or Powerpoint.  If there is a file open that has not been saved it will prompt for this action to be performed

25: F7

Spell check – Spell checks the file from this point forward.  When it reaches the end it will ask whether to continue from the beginning.  It is useful to note that in many applications, if only some of the information is selected, it will only spell check that.  Some packages will also perform a grammar check.

26: Page Down

Move down a screen at a time, in PowerPoint it will be a slide at a time

27: Page Up

Moves up a screen at a time, in PowerPoint it will be a slide at a time

28: ALT + TAB

Toggles between open applications – If you have multiple applications being used at the same time this quickly navigates between them.  If there are more than 2 then using TAB on its own after the initial ALT + TAB allows the correct one to be chosen from a list

29: ALT + F8

View Macros – Opens a dialogue box that enables you to create, run, edit and delete macros.  This is an advanced feature in the applications and not one every user will come across but if you do the shortcut is really helpful

30: ALT + F11

Open Visual Basic for Application Window – Another advanced option enabling users to quickly open the window to view and edit VBA (Visual Basic for Applications) programming code.

These shortcuts are a fantastic tool that will make you work faster but only if you can remember them!  Don’t try and learn too many and once and don’t try to remember ones that you will use on an irregular basis.  It is better to pick a handful that will give you the greatest benefit and keep using those until you are comfortable with them.  You may want to also find out about the first 15 keyboard shortcuts detailed in an earlier blog.

If you want to learn more then have a look at some of the other blog posts or email me to discuss your training requirements at