The Key Benefits of Using Microsoft Project

Jul 11, 2024 | Project Hints and Tips

Microsoft Project is one of the key software applications for project planning.

In the world of project management, there are numerous tools available to help teams plan, execute, and manage their work. Among these, Microsoft Project stands out as a robust and versatile solution.

This blog post will explore the key benefits of using Microsoft Project and how it compares to other project planning tools.

Comprehensive Project Management Features

Microsoft Project offers a comprehensive suite of project management features. It allows project managers to plan projects, assign tasks, manage resources, and track progress. With its Gantt chart view, project managers can visualize the project timeline and dependencies between tasks. This level of detail is not always available in other project planning tools.

Integration with Microsoft Suite

One of the significant advantages of Microsoft Project is its seamless integration with the Microsoft Suite. It works well with other Microsoft applications like Excel. This integration allows for easy data import/export and enhances collaboration within teams. Other project planning tools may not offer this level of integration.

Customizability and Scalability

Microsoft Project is highly customizable, allowing teams to tailor the tool to their specific needs. It can handle projects of any size, making it a scalable solution for both small businesses and large corporations. While some project planning tools may be suitable for small-scale projects, they may not scale well for larger, more complex projects.

Advanced Reporting

Microsoft Project offers advanced reporting features. Project managers can generate various reports, including project overview, resource usage, and task status. These reports provide valuable insights into the project’s progress and can aid in decision-making. Some project planning tools may lack these advanced reporting capabilities.

Resource Management

Resource management is another area where Microsoft Project shines. It allows project managers to assign resources to tasks and track their usage. This feature helps in avoiding resource over-allocation and ensures that the project stays within budget. Not all project planning tools offer this level of resource management.

Other Microsoft Project Planning Tools

Microsoft provides another project planning tool with 2 levels of access.  This is Planner.  The basic package is available as one of the apps with Microsoft 365.  It is perfect for simple projects and has the advantage of basic kanban boards which are not available in Microsoft Project.  There is no Gantt Chart view and key functionality such as dependencies between tasks and adding milestones is missing. The paid for planner option adds to this functionality including the timeline view, dependencies, milestones, sprints and more.

Neither have the sophistication of dealing with overallocated resources, project costs and reporting that are some of the key things that set Microsoft Project apart.


While there are many project planning tools available, Microsoft Project offers a range of features that make it a standout choice. Its comprehensive project management features, integration with Microsoft Suite, customizability, advanced reporting, and resource management capabilities make it a versatile and robust tool for any project team.

However, it is important to choose a project planning tool that fits your team’s needs. What works best for one team may not work as well for another. Therefore it is crucial to evaluate different tools and consider all factors before making a decision.

In conclusion, Microsoft Project is a powerful project planning tool that can significantly enhance a team’s productivity and efficiency. Whether you’re managing a small project or overseeing a large, complex initiative, Microsoft Project has the features and capabilities to help you succeed.

Further Reading

If you’ve enjoyed reading about the key benefits of using Microsoft Project, there are some other blogs below that you might find useful:

Want to learn more about Microsoft Project? Then email to discuss how I can help or have a look at the Microsoft Project courses I run.