Record Teams Meetings automatically

Nov 4, 2021 | Microsoft 365 Hints and Tips

Do you ever get half way through a meeting and have that awful feeling when you have promised a client that it will be recorded and you forgot? Or you need the recording for compliance purposes to confirm that the session took place? 

Fear no more!! There is now a way to automatically record a team meeting so you will never be caught out again. When the meeting starts so does the recording and transcription. 

How to automatically record from Outlook 

  1. Set up your Microsoft Teams Meeting as usual from Outlook 
  1. Hover over meeting options just below the Click here to join meetings link and use CTRL and click to follow the link 
  1. Move the Record Automatically slider from No to Yes 
Record Automatically

How to automatically record from Microsoft Teams 

1. Set up your Microsoft Teams Meeting as usual from Microsoft Teams 

2. The meeting must be sent to at least one attendee before the option below becomes available  

3. Click on Meeting Options which appears at the top of the open meeting 

4. Move the Record Automatically slider from No to Yes 

Where are the recording stored? 

The recording are stored in One Drive in a folder called Recordings. 

Transcription 

If the meeting is being recorded then transcription automatically happens too.  Live transcription is a written record of the spoken text that occurs during a meeting. It identifies each speaker, is captured automatically in near real time, and is available during and after the meeting.  If the meeting is being recorded then transcription automatically happens too.  The transcript shows in the transcript pane on the right of the screen. 

When the meeting is over, the transcript is immediately available in the meeting event on the calendar. Meeting participants can download it as a .docx or .vtt file. 

1. Select Calendar on the left in Teams 

2. Open the meeting event and select the Recording and Transcripts tab 

Recordings and Transcripts

3. Above the transcript, select Download and then choose the file type you want 

4. If the transcript is no longer required it can be deleted by clicking the Delete button 

5. The recording can be accessed from the pane on the right. 

Alternatively the recordings and the transcript can be accessed above the meeting instead. 

When you think there are very few more nuggets like this to come Microsoft throws out another cracker of an update in Microsoft Teams! 

Further Reading

If you’ve enjoyed reading how to record Teams meetings automatically, there’s some other blogs below that you might find useful:

 

Want to learn more about Microsoft 365? Then email lara@laramellortraining.co.uk to discuss how I can help or have a look at the Microsoft Courses I run.