Top 30 Microsoft Shortcuts Part 1

May 30, 2018 | Microsoft Office Hints and Tips, Uncategorised

There are many shortcuts that are specific to certain Microsoft packages but many others that can be used across the board.  This article gives some of the most useful options that will work across most of the different platforms.  In the majority of cases Microsoft has made it easier by keeping shortcuts consistent when possible.  All these shortcuts are run from the application i.e. Word or Excel or PowerPoint but will sometimes work elsewhere.  For example the shortcuts for cut, copy and paste work from within forms on the internet.  It’s always worth giving it a go!

1: CTRL + S

Save – Saves the file, asking for location and name if it hasn’t been saved before

2: F12

Save as – Asks for filename and location every time the file is saved

3: CTRL + O

Open – Opens the file that has been previously saved

4: CTRL + N

New – Create a new file

5: CTRL + P

Print – Takes you to the print dialogue box where the number of copies, printer to print to and other choices can be made

6: CTRL + X

Cut – Removes the information from its current location.  Normally used with paste to return it somewhere else in the file

7: CTRL + C

Copy – Copies the information leaving it in its current location.  Normally used with paste to repeat it somewhere else in the file

8: CTRL + V

Paste – Normally used with cut or copy as described above

9: CTRL + F

Find – Find the text in the document.  This works slightly differently in the different applications.  For example, in MS Word it shows the location of the text in context in the navigation pane on the left of the screen whilst in the other applications it shows the first occurrence of the word and next goes to following time it is used in the file

10: CTRL + H

Replace – Finds a word and replaces it with something else.  For example, replacing Jan with January.  This can be performed on a one by one basis or across the whole document in one go


Navigates to the start of the document

12: CTRL + END

Navigates to the end of the document

13: CTRL + Z

Undo – Undoes the last step you have performed.  Can often be used numerous times depending on the default options for the application

14: CTRL + Y

Redo – Redoes the step you have undone.  Can be used multiple times if multiple undoes have been performed

15: CTRL + A

Select All – Selects everything.  Depending on the application will depend on what this means.  For example, in Powerpoint if you are selected on an individual slide it will select everything on that specific slide, if selected on one of the thumbnails it will select all the slides

When learning keyboard shortcuts I would suggest picking a handful at a time that will be most useful and work with these until they become second nature.  Trying to learn too many at the same time is likely to result in confusion and frustration!  Another common mistake is trying to remember shortcuts for steps that are performed irregularly.  By the time they are needed they will probably be forgotten and therefore better accessed via the icons on the ribbon.

If you want to learn more then have a look at some of my other blog posts or email me to discuss your training requirements at