How to deal with Junk emails

Dec 9, 2021 | Outlook Hints and Tips

Most of us get a huge volume of emails on a daily basis and it can be really irritating sifting out the relevant ones from the spam.

Many companies will have good software to help with this process so you are left with less junk to deal with but if you keep getting messages over and over again from the same email address and you never want to see anything from them again there is a solution. 

Although this blog is specifically related to Microsoft Outlook many other email packages have similar solutions.  All these options are available from the Home tab under the Junk icon in Outlook. 

Block sender 

If you no longer want emails from an email address to land in your inbox then click on an email from that person, select Block sender.  The emails will not be permanently deleted but placed instead in a junk folder.  This address will be added to the Blocked senders list. 

Junk icons

Never Block Sender 

The opposite of this is Never Block Sender.  This address will be added to the Safe senders list. 

Never Block Sender Domain 

The Never Block Sender Domain option ensures that any emails from the company domain are kept in the inbox folder.  For example, if the email you were selected on was from tom@company.co.uk then any emails ending with @company.co.uk would be viewed as safe.  This address will be added to the Safe senders list. 

Not Junk 

If you are selected on an email in the junk folder and you wish to return it to the inbox then Not Junk is the option you need.  It doesn’t mean that future emails from that person will also be moved. 

Junk Email Options 

One of the key Junk Email Options is the level of protection.  This can range from nothing being viewed as junk to only delivering emails from safe senders to the inbox.  However, normally the options of low or high are used.  Low means that obvious junk will go to the junk folder but a fair bit of junk is likely to still land in the inbox.  High is the reverse with most junk ending up in the junk folder but some potential genuine mail is likely to end up there too.  It is advisable to keep a regular check on the junk folder if you are using the option high.  There is also the option on this tab to bypass the junk email folder so email viewed as junk is permanently deleted.  This is particularly risky if you have the protection set to high or above. 

Signatures and staionery

The Junk Email options is also where you can see a list of Safe Senders, Safe Recipients and Blocked Senders.  Email addresses can be added, edited and removed from each list from here.  

There is also an International tab.  Here top level domains can be blocked. The most likely reason for this to be done is if you are receiving lots of emails in a foreign language and you don’t want any of them to end up in your inbox. 

Further Reading

If you’ve enjoyed reading about how to deal with Junk emails in Microsoft Outlook, there’s some other blogs below that you might find useful:

Want to learn more about Microsoft Outlook? Then email lara@laramellortraining.co.uk to discuss how I can help or have a look at the Microsoft Courses I run.