7 New features in Word for the Web

May 16, 2024 | Word Hints and Tips

Welcome to 7 new features for Word for the Web in Microsoft 365!

Most of these have been available in the desktop version of Word for a long time but as the functionality of the web version improves in M365 more of these features are transferring over.  Here we look at headers and footers, multiple columns, loop components, paragraph options, separate pages, preview links and catch up.

Adding Headers and Footers

Headers and footers sit at the top and bottom of the document respectively and appear on each page.

  1. From the Insert Tab select Header and Footer.
Headers and footer icon image

2. 3 boxes appear at the top and a similar 3 at the bottom of the page.

3. Text can be typed in any of these boxes.  The left most one is aligned to the left, the middle one is centralised and the right one right aligned.

4. Formatting can be applied in the usual way.

5. Page numbers that change on each page are added from the Insert tab using the Page Numbers icon.

6. To finish working on the header or footer click anywhere in the main part of the document.

Headers and Footers are not as flexible as in the desktop version but do allow a basic header and/or footer to be produced.

Changing the layout from single to multiple columns

If you are working with a long list it may make more sense to split the list into 2 or more columns.

  1. From the Layout tab click on Columns.
Columns icon image

2. Choose the number of columns required.

The whole document is now in that number of columns.  Columns cannot be applied to part of the document.

Support for Loop Components

Loop components allow for information to be created in one file but then viewed elsewhere.  Changes made in any one of these locations will also be viewed everywhere else.

  1. From the Insert tab select Loop Components.
Loop components icon image

2. Choose which type of loop component is required from Loop Checklist, Task List and Polls.

Just like wherever loop components are used this can be copied and pasted into other locations.  If the loop is edited in one place it automatically updates in the other place too.

New paragraph options

These include keep lines together and keep with next options.

  1. Assuming the single line ribbon layout is being used select the ellipses at the end of the Home tab.
  2. Select Paragraph Options.
Paragraph options image

3. An updated list of paragraph options is now available.

4. Keep with next and Keep lines together are used to control how text near the end of the page behaves, helping to prevent a solitary line appearing at the top or the bottom of a page.

Turn off Separate Pages

Separate pages can be turned on and off.  When turned on the white space at the bottom of a page is visible.  If turned off this is hidden allowing more information to be seen at a time on the screen.

  1. On the View tab click on Separate pages to turn this option on or off.
Separate pages image

Preview links for Websites

Getting confirmation that the correct website is being linked to without actually opening it can be handy.

  1. Type a website address onto the page.
  2. Click on it once and the preview appears.
Preview links for website image

3. Click on the preview to open the website.

Catch up

Do you want to know whether you have been mentioned in a comment or assigned a task since you last opened the file?  That’s what catch up does.

  1. At the top right hand corner of the screen click on Catch up.
Catch up icon image

2. If there is any specific information directed at you it will be listed and you can click on an entry to jump directly to it.

Further Reading

If you’ve enjoyed reading about these 7 new features in Word for the Web, there are some other blogs below that you might find useful:

Want to learn more about Microsoft Word? Then email lara@laramellortraining.co.uk to discuss how I can help or have a look at the Microsoft Word Courses I run.