There are loads of complex features in Word but it’s often the simplest things that can have the biggest impact on our day to day productivity. Here are 5 really quick wins that you may not be aware of.
This icon shows and hides unprintable characters which helps us understand how a document is structured. A space shows as a full stop, a tab as an arrow, tables are also easily identified and page breaks become visible.
Click and Type
Did you know that you can double click anywhere on a page and start typing. Word will add returns to get you to this position (if it is further down the page than the last text already entered). The text alignment will be determined by the horizontal location of the cursor. The I bar shows the alignment beside it when this occurs.
Text should not normally be moved onto the next page by pressing the enter key many times. Instead, a page break should be added. The quickest way is using the keyboard shortcut:
CTRL + ENTER
You may inherit a document where the formatting is all over the place and it is sometimes easier to remove all the formatting and start again rather than trying to figure out exactly what has been changed. Here are 3 options to remove formatting.
Clear All Formatting
The clear all formatting icon clears all formatting from the selected text.
Clear Paragraph Formatting
The shortcut below clears paragraph formatting such as alignment, indents, customised tabs and line and paragraph spacing but leaves font formatting such as bold, text colour, size and font type.
Clear paragraph formatting – CTRL + Q
Clear Font Formatting
The shortcut below clears font formatting such as bold, italic, underline, font size and font colour but leaves behind the paragraph formatting mentioned above.
Clear font formatting – CTRL + SPACEBAR
How many times have you written a whole block of text, only to find that you have accidentally hit the caps lock key and the case is a reverse of what you wanted it to be. Or the title you typed in capitals would look better with a capital letter on each word. Change case will solve this problem.
Change case using the icon
Select the text and click on the Change Case icon. From here select the case you require.
Change Case using a keyboard shortcut
The keyboard shortcut below toggles between upper, lower and title case only.
Change case – SHIFT + F3