5 Simple Time saving tips in Word

May 18, 2023 | Word Hints and Tips

There are loads of complex features in Word but it’s often the simplest things that can have the biggest impact on our day to day productivity.  Here are 5 really quick wins that you may not be aware of.

Show/Hide

This icon shows and hides unprintable characters which helps us understand how a document is structured.  A space shows as a full stop, a tab as an arrow, tables are also easily identified and page breaks become visible.

Show Hide icon image

Click and Type

Did you know that you can double click anywhere on a page and start typing.  Word will add returns to get you to this position (if it is further down the page than the last text already entered).  The text alignment will be determined by the horizontal location of the cursor.   The I bar shows the alignment beside it when this occurs.

Page Breaks

Text should not normally be moved onto the next page by pressing the enter key many times.  Instead, a page break should be added.  The quickest way is using the keyboard shortcut:

CTRL + ENTER

Remove formatting

You may inherit a document where the formatting is all over the place and it is sometimes easier to remove all the formatting and start again rather than trying to figure out exactly what has been changed.  Here are 3 options to remove formatting.

Clear All Formatting

The clear all formatting icon clears all formatting from the selected text.

Clear all formatting image

Clear Paragraph Formatting

The shortcut below clears paragraph formatting such as alignment, indents, customised tabs and line and paragraph spacing but leaves font formatting such as bold, text colour, size and font type.

Clear paragraph formatting – CTRL + Q

Clear Font Formatting

The shortcut below clears font formatting such as bold, italic, underline, font size and font colour but leaves behind the paragraph formatting mentioned above.

Clear font formatting – CTRL + SPACEBAR

Change Case

How many times have you written a whole block of text, only to find that you have accidentally hit the caps lock key and the case is a reverse of what you wanted it to be.  Or the title you typed in capitals would look better with a capital letter on each word.  Change case will solve this problem.

Change case using the icon

Select the text and click on the Change Case icon.  From here select the case you require.

Change case icon image

Change Case using a keyboard shortcut

The keyboard shortcut below toggles between upper, lower and title case only.

Change case – SHIFT + F3

Further Reading

If you’ve enjoyed reading about these simple time saving tips in Word, there are some other blogs below that you might find useful:

Want to learn more about Microsoft Word? Then email lara@laramellortraining.co.uk to discuss how I can help or have a look at the Microsoft Word Courses I run.